Online Faxing - Should You Use It?

Copyright (c) 2010 Titus HoskinsWhile Internet or online fax has become very popular, there are still many people asking the same question: Should I use online fax? As with any new technology there will be doubters, those who will really question the need for this new way of email faxing. Do we really need this new system of sending a fax?Ironically, if you ask those people the same question about email, you might get a puzzled look and a response along these lines: "But we have been using email for years!"While email has become a daily part of our lives, there was a time when it too, was a new technology that many people questioned. The same holds true for online faxing... it is gradually becoming a daily part of our lives and is questioned less and less. However, for those who are new to email faxing some points or features should be discussed or cleared up.Perhaps, the biggest question is this: "Will anyone see my faxes or are they private?" For the most part online faxing
is much more private than the traditional fax machine in the office where anyone can read your faxes. Many online fax providers use encryption while sending your faxes and you get an username and password for your online fax account which only you can access.Your faxes can also be stored on your computer where they can be secured safely and be ready for your access with the click of a button. This is a real convenience, especially if you receive tons of faxes in the running of your business. Your faxes are readily available whenever you need them.Another often asked question about online fax: "Just how does it work?"Online or email fax is simply using your web connection and your email system to send and receive all your faxes. You sign-up to an Internet fax provider who acts on your behalf to handle all your faxing. This provider charges you a small monthly fee (average around $10) for this service. Your faxes are sent as email attachments (Tiff, Pdf or other formats) usin
g your email system.Mainly because everything is handled online, it is much cheaper than ordinary faxing. There is no need for an extra phone fax line and no need for papers, inks and toners since everything is paperless. The cheaper cost is also the main reason many people are switching over to online fax.The other main reason is the convenience it provides... you can send and receive your faxes from anywhere at any time, as long as you have access to the web. This makes any mobile or portable device such as a cell phone, PDA, laptop, netbook... a virtual fax machine. Along with this convenience comes ease of use, sending a fax is as easy as sending an email.Of course, the question remains: "Should you use online fax?"The answer would depend on your own work habits and whether or not you want to join the modern world? If you're comfortable with the traditional way of faxing and keeping your business within the 9 to 5 routine of office hours then online fax is probably not f
or you. However, if you want your business or company easily reachable at all hours of the day and night, 365 days of the year - then online fax is an option worth considering. It can increase the competitiveness of your business especially if you depend upon faxing to bring in sales or for contacting your clients.No doubt, most of your clients and/or competitors are already using online fax so you will need it to keep up with how things are now done. Just like email has changed how we send our mail, so too, has online fax changed the way we send our faxes. You must use online fax or fall behind - it's your call?

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